Reviewing a referral or potential match
For Families
Physician-Directed Medical Interpretation for Adoption Decisions
In adoption and foster care, medical documentation may be brief — yet the decisions that follow are significant.
Families may receive prenatal or delivery summaries, NICU notes, or pediatric visit records containing complex medical terminology without the full clinical context.
Adoption Health Review provides a structured, physician-directed interpretation of the documentation you have received so you can better understand what is documented — and where uncertainty remains.
If you were referred by your agency or attorney, you are in the right place.
When Families Seek Consultation
Families commonly request consultation when:
Medical consultation is not required for adoption. However, some families choose to have a physician’s interpretation to better understand the documentation they have received.
How the Consultation Process Works
Recognizing the time-sensitive nature of adoption decisions, we make every effort to complete the review and schedule the consultation within 3–5 business days of secure document submission.
If expedited review is needed, please indicate this at the time of booking. We will make every reasonable effort to accommodate your request.
1
Select the Appropriate Consultation
Review the consultation options below. If you are unsure which package fits your needs, you may schedule a brief introductory call. No medical records are reviewed during the introductory call.
2
Complete Agreement and Payment
Consultations are structured professional services. The service agreement and payment are completed prior to the record review.
3
Secure Document Submission
You will receive a secure link to upload medical documentation through our secure, HIPAA-compliant system. Medical records are not reviewed via unsecured email.
4
Physician Review
Your documentation is carefully reviewed. When appropriate, subspecialty consultation — including neonatology review for NICU cases — is incorporated.
5
Consultation Meeting
You receive a written summary and participate in a virtual consultation with time for discussion and questions.
Medical Direction
Adoption Health Review is directed by Dayna Smith, MD, a board-certified OB-GYN physician with over twenty years of clinical experience.
Our approach emphasizes clarity, transparency, and thoughtful discussion of documented findings and areas of uncertainty during the adoption decision process.
Consultations are educational in nature and based solely on the documentation provided. Medical interpretation does not predict or guarantee outcomes.
Consultation Options
Medical Record Interpretation Consultation
Adoption Health Review provides physician-directed interpretation of medical documentation related to:
Adoption or foster care placement
Consultation pricing is based on the scope and volume of documentation submitted, not the type of case.
Standard Record Review Tiers
Tier 1: Brief Record Review
$500
$350 (30% discount)
Each Additional Child or Case Submitted Concurrently
This is most suited for:
- Concise medical summaries
- Up to 10 pages per child
Includes:
Tier 2: Focused Record Review
$750
First Child or Case
$525 (30% discount)
Each Additional Child or Case Submitted Concurrently
This is most suited for cases such as:
- Prenatal Records
- Delivery Records
- Pediatric Records
- Foster care intake or case files
- Up to 20 pages per child
Includes:
Tier 3: Comprehensive Record Review
$1500
First Child or Case
$1050 (30% discount)
Each Additional Child or Case Submitted Concurrently
This is most suited for cases such as:
- Prenatal Records
- Delivery Records
- Pediatric Records
- Foster care intake or case files
- Up to 40 pages per child
Includes:
Tier 4: Extended Record Review
Starting at $2800
First Child or Case
Starting at $1960 (30% discount)
Each Additional Child or Case Submitted Concurrently
This is most suited for cases such as:
- Complex Adoption or Foster Care Cases
- Prenatal Records
- Delivery Records
- Pediatric Records
- Foster care intake or case files
- Records exceeding 40 pages per child
Includes:
Specialized Reviews
For specific clinical scenarios requiring focused expertise.
NICU Specialist Consultation
$1200
First Child or Case
$840 (30% discount)
Each Additional Child or Case Submitted Concurrently
This is most suited for cases such as:
- Review of NICU (neonatal intensive care unit) records
- Up to 25 pages per child
Includes:
Extended NICU Hospitalization Review
Starting at $2,500
This is most suited for cases such as:
- Prolonged or complex neonatal intensive care unit (NICU) hospitalizations
- Review involves more than 25 pages per child
Scope and pricing are determined prior to review.
Includes:
Additional Considerations
Multiple Children or Cases
Additional children or cases reviewed concurrently receive a 30% discount per child.
Returning Clients
15% reduction on base consultation fees within 12 months
(Excludes specialist and custom-reviewed cases)
Additional Consultation Time
$200 per 30 minutes of virtual consultation
Frequently Asked Questions
Is this service required for adoption?
No. A medical consultation for record review is not required. However, some families choose to obtain an independent physician’s interpretation to better understand the medical documentation they have received.
What is the purpose of a medical interpretation consultation?
The purpose is to provide a structured physician review of the documentation submitted, explain medical terminology, and discuss documented findings and areas of uncertainty.
Can you predict future health outcomes?
No. Medical interpretation does not predict or guarantee future outcomes.
What if I only have a one-page summary?
Brief summaries are common. The Tier 1 Brief Record Review is designed specifically for short documents.
Why is payment required before review?
Consultations are structured professional services. Agreement and payment are completed prior to the review to ensure the defined scope and expectations are met.
How are records submitted securely?
All documentation is uploaded through a secure HIPAA-compliant system.
How long does the review take?
Our goal is to complete the review and schedule the consultation within 3–5 business days of secure document submission. If a shorter turnaround is needed, we will make every effort to accommodate your requests.
My records are not in English. What should I do?
All submitted records submitted for review must be in English. You may use a translation service of your choice and submit the English translation to us.
Will my adoption agency or attorney receive a copy of the report?
Adoption Health Review operates as an independent professional service entity. Consultation findings are shared directly with the family. Families may choose whether or not to share written summaries with agencies or attorneys.
Ready to Move Forward?
The decision to adopt or foster a child is meaningful and complex.
We provide careful, physician-directed interpretation so families can move forward with greater clarity and understanding.